One shared workflow for contracts, quantities and financials
CASAI makes contract data usable through the whole chain, from quantities and evidence to reviews, decisions, financials and portfolio governance. The same base data carries both the project's daily work and the organisation's overview.
Every step has an owner. Every decision has evidence.
Quantity
The contract and the Bill of Quantities are structured. Submissions and cases are registered against the right item.
Evidence
Calculation method, supporting evidence and documents are linked to the item, where the review then takes place.
Review
The parties involved review the same evidence, with clear roles, status and comments.
Decision
Decisions and approvals are registered with a timestamp, an accountable person and the evidence.
Financials
Valuation, forecast and variances are followed up on the same data the decisions are based on.
History
The whole chain is preserved and becomes a data foundation for follow up, comparison and analysis.
Generic file and document workflows are not enough
Versions instead of status
Files in different versions do not tell you who needs to act, what is approved or what remains.
The chain breaks
The link between quantity, evidence, comment and decision is lost when information changes system.
No shared picture
The parties work from different compilations, which creates unnecessary discussions and rework.
Data cannot be reused
What is documented in stand alone files can rarely be used for follow up, comparison or analysis.
The project overview gathers status, accountability and key figures
See ongoing projects, pending tasks and financial status in the same view. Behind every figure there is traceable evidence and decisions.
Modules in CASAI
Contract Regulation
Bring the Bill of Quantities, measurement submissions, supporting evidence, reviews, decisions and financials together in one traceable workflow.
- Valuation against the Bill of Quantities
- Measurement submissions with verifiable evidence
- Traceable history and financial overview
Notices & Decisions
Structure contractual notices, responses and decisions in a clear status workflow with a preserved history. Compatible with FIDIC based contracts.
- Clear roles and accountability
- Decisions linked to supporting evidence
- Compatible with FIDIC based contracts
BI
Turn structured project data into insight for follow up, comparison and portfolio governance, with AI assisted analysis as decision support.
- Dashboards at project and portfolio level
- Comparable key figures
- AI assistant for analysis, accountable people make the decisions
Mass portal
Share and coordinate excavated masses between projects. A separate module in beta, with a pilot project planned with a larger municipality in autumn 2026.
- A shared list of available masses
- Project, address, material type and time period
- A basis for circular mass management
What the platform carries
Traceability
Evidence, comments, changes and decisions are linked to the right item and preserved over time.
Roles and permissions
Clear roles govern who registers, reviews and decides, internally and between parties.
Verification
It is clear what evidence is required before a quantity or cost can be approved.
Financials and forecast
Follow how contract quantities, changes, submissions and forecasts affect the project financials over time.
Viewer for drawings and documents
Review drawings and evidence in the same workflow as the quantities. Most common formats are supported, including DWG and DXF.
Export, API and BI
Export documentation to PDF and Excel, and use the data further through the API, standard integrations and Power BI.
One platform. Different value per role.
Clients
Verified valuation, an auditable history and more confident financial governance through the project.
Contractors
Clear submissions, faster feedback and a stronger link between completed work and invoicing.
Project management
Status, variances and accountability are visible continuously, without manual compilation every month.
Executives and portfolio owners
Comparable projects, earlier governance signals and a data foundation for portfolio governance and BI.
From project specific solutions to one shared way of working
When every project solves it on its own
- Every project builds its own structure in files and email
- Ways of working and documentation differ between projects
- Experience and data cannot be compared or reused
With CASAI as the platform
- One shared workflow with clear roles in every project
- Comparable projects and one consolidated financial picture
- Structured data that can be used for BI and analysis
How we calculate the value for you
We start from your projects
The calculation is based on your volumes, rates and ways of working, not on generic industry figures.
Open assumptions
Every assumption in the calculation is stated, so you can adjust it and test it against your own experience.
Impact where it occurs
We look at time spent on compilation and review, earlier detection of variances and stronger payment documentation.
Worked examples are always assumption based. We do not use other customers' results as a promise of your outcome.
Frequently asked questions
Which packages are available and what do they include?
CASAI is offered as Team (an internal workflow within one organisation), Collaborate (a shared workflow between several parties) and Enterprise (a platform model for several concurrent projects and portfolio governance). The models describe how you use and pay for CASAI — the modules are purchased separately. BI Light and the platform foundation are included in every model.
What is the Mass portal?
The Mass portal is a separate module for mass management, currently in beta. A pilot project is planned together with a larger municipality in the autumn. Contact us if you would like to know more.
Can CASAI connect to our other systems?
CASAI has an API and standard integrations, and data can be followed up in Power BI. Exports to PDF and Excel are available both during a project and as a final export. The exact integration setup is described in technical documentation or a proposal based on your needs.
See the platform from the perspective of your projects
Book a platform demo and we will show the workflow, the financial follow up and the portfolio overview based on your types of projects and contracts.