From completed work to clear payment documentation
CASAI gives you clearer submissions, faster feedback and better control over what has been submitted, approved and remains to be settled. It strengthens the link between completed work, forecasting and invoicing.
Unsettled items tie up money and create risk
Follow ups in email
Evidence is submitted in different formats and versions, and follow ups get lost in email threads.
Unclear status
It is hard to see what is waiting for review, follow up or decision at the client.
Late decisions and outstanding items
Unsettled items grow, the final account becomes extensive and commercial risk is discovered late.
Delayed payment documentation
Cash flow becomes harder to plan when the link between completed work and approval is weak.
From completed work to invoicing
Completed
Completed work and quantities are registered against the right item in the Bill of Quantities.
Evidence
Calculation method and supporting evidence are attached directly, so the submission can be reviewed without rounds of follow ups.
Review
The client reviews the same evidence, with a clear status for every item.
Decision
Approvals and rejections are documented with a timestamp, an accountable person and a rationale.
Invoicing
Approved items provide clear payment documentation and better conditions for a steady cash flow.
A clear status for every item
Register submissions against the Bill of Quantities, attach evidence and follow the status through review and decision. The whole history remains when the project reaches the final account.
Value for the whole project team
Project directors and site managers
One shared commercial picture: what has been submitted, approved and remains to be settled.
Project engineers and quantity surveyors
Less duplicated work, clear follow ups and a searchable structure for submissions and evidence.
Finance and controllers
A better link between changes, forecasting and invoicing, without manual compilation.
From emails and files to one shared workflow
Without a shared workflow
- Evidence in different formats, versions and email threads
- Unclear status at the client and late responses
- Outstanding items and an extensive final account
With CASAI
- Submissions with the right evidence from the start
- A clear status for every item through review and decision
- Stronger payment documentation and a commercial audit trail
Modules in CASAI
Contract Regulation
Bring the Bill of Quantities, measurement submissions, supporting evidence, reviews, decisions and financials together in one traceable workflow.
- Valuation against the Bill of Quantities
- Measurement submissions with verifiable evidence
- Traceable history and financial overview
Notices & Decisions
Structure contractual notices, responses and decisions in a clear status workflow with a preserved history. Compatible with FIDIC based contracts.
- Clear roles and accountability
- Decisions linked to supporting evidence
- Compatible with FIDIC based contracts
BI
Turn structured project data into insight for follow up, comparison and portfolio governance, with AI assisted analysis as decision support.
- Dashboards at project and portfolio level
- Comparable key figures
- AI assistant for analysis, accountable people make the decisions
Mass portal
Share and coordinate excavated masses between projects. A separate module in beta, with a pilot project planned with a larger municipality in autumn 2026.
- A shared list of available masses
- Project, address, material type and time period
- A basis for circular mass management
Frequently asked questions
Our client does not use CASAI. Can we still benefit from the platform?
Yes. With Team, CASAI is used internally within your organisation. Collaborate becomes relevant when you and your client want to work in the same workflow.
Will yet another system not just add administration?
The goal is to replace duplicated handling, not to add an extra layer on top of the same work. Scope, roles and data import are therefore designed together with you during onboarding.
How do we get started?
A common first step is a walkthrough or demo based on your projects and contracts. After that, you can start with a single project or a limited pilot before scaling up.
See CASAI from the perspective of your projects
Book a walkthrough of Team and Collaborate, or start by mapping unsettled items and the review workflow in an ongoing project.